Communal electrical power networks

Maintenance of the communal electrical power networks (CEPN) in Pavlodar

Pursuant to Item 14 of the Rules for communal services rendering, an energy-supplying organization is responsible for the maintenance of communal electrical power networks in proper technical condition and provision of their safe operation based on a separate agreement concluded with a cooperative of apartment owners or any other authorized representative of a Consumer, or directly with a Consumer.

An energy-supplying organization may provide service independently and being exclusively responsible for the maintenance (provided that such organization possesses a relevant permission) and (or) under an agreement with an energy transmission organization, or any other specialized organization which has an operating certificate (a permission). A service provider os chosen among specialized companies by tender.

“Pavlodarenergosbyt” LLP held a tender with a purpose to choose a service provider, starting from January 1, 2015, since the previous agreement for technical maintenance of the communal electric power networks with a specialized organization expired on December 31, 2014. Based on the results of that tender “Pavlodar Regional Electric Distribution Company” JSC became a new service provider in respect of the technical maintenance of communal electric power networks. Please be informed that the cost of CEPN technical maintenance services for the consumers in Pavlodar and Aksu will amount to KZT 195.62 (including VAT) per one apartment, starting from January 1, 2015.

The List

of services included in the cost of technical maintenance and current repairs of the communal electric power networks (CEPN)   

1.       TECHNICAL MAINTENANCEof communal electric power networks is a set of actions aimed at designer supervision and monitoring of power equipment operation, timely elimination of certain defects, and carrying out minor non-recurrent repairs in order to maintain CEPN in proper condition during time between repairs. 

№

The list of works

Rate of frequency

1.1

Carrying out engineering certification (examination, evaluation of the condition, determination of a time period and operating conditions, as well as specifying measures necessary for ensuring the design service life of power facilities)

Upon acceptance of CEPN, then once in 5 years 

1.2

CEPN inspection: 

  

1.2.1

Periodical

Once in 6 months

1.2.2

Unscheduled

After emergency disconnections, fire accidents, flooding and natural hazards

1.3

Trials and measurements

  

1.3.1

Grounding contour measurement

Once in 6 years

1.3.2

Power load measurement

Once in 6 months during maximum and minimum loads

1.3.3

Phase-neutral loop resistance measurement

Upon acceptance of CEPN, then once in 12 years 

1.3.4

Cable line КЛ-0.4 kV insulation resistance measurement 

Determined by the decision of the commission for engineering certification

1.3.5

Cable line КЛ-0.4 kV insulation resistance test by higher voltage

See above

1.4.

Implementation of consumers’ applications

  

1.4.1

Installation, repair and replacement of packet-type switches and automatic circuit-breakers in floor distribution boards

Upon receiving an application from consumers within the time period specified in item 3.2.3

1.4.2

Repair and replacement of wires in floor distribution boards

See above

1.4.3

Restoration of electric power supply to an apartment or a group of apartments

See above

1.4.4

Fuse replacement

See above

1.4.4

Restoration of electric power supply in the lightening system of a building 

See above

1.4.5

Repair and replacement of spot lamps in the lightening system of a building 

See above

1.4.6

Wire mending and rewiring, repair of  on/off switches and protective devices in the lightening system of a building 

See above

1.4.7

Replacement of bulbs in the lightening system of a building 

See above

1.4.8

Elimination of potential on heat and water pipelines and metal structures of a house

See above

1.4.9

Detection of an electrical potential source of heat and water pipelines and metal structures of a house

See above

1.4.10

Installation, repair and replacement of locking devices of floor distribution boards

See above

1.5.

Dispatching 

As deemed  necessary, based on the results of load measurements

1.6.

Maintenance of electric power metering systems in respect of energy consumed for communal use

  

1.6.1

Replacement of electric meters and current transformers at metering points for communal use

As deemed necessary, upon receiving applications from the condominium facilities administration

1.6.2

Repair and verification of electric meters and current transformers

See above

1.6.3

Assembling an electric power metering scheme for communal use

  

1.7.

Repair of lead-in distributor boxes and floor distribution boards

  

1.7.1

Repair of locking devices

As deemed necessary, based on inspection results and upon receiving applications from consumers  

1.7.2

Replacement of damaged nodes

See above

1.7.3

Painting and labeling

See above

1.8.

Repair of trunk wiring system:

  

1.8.1

Wiring system reinforcement

As deemed necessary, based on inspection results and upon receiving applications from consumers  

1.8.2

Damaged insulation restoration

See above

1.8.3

Contact heating elimination

See above

1.9.

Elimination of equipment defects, emergency and fire effects

As deemed necessary, based on inspection results

1.10

Safety training of tenants and owners of residential premises in respect of the rules of use, maintenance and exploitation of the communal power system equipment and fire safety

  

1.11

Issue of technical requirements to the consumers (if necessary) to eliminate the detected violations with indication of the remedial period; control over malfunction repairs according to the prescribed improvement notices.

As deemed necessary, upon detection

2.       CURRENT REPAIR is a set of works aimed at troubleshooting, restoration of working capacity and keeping the performance indicators within the current standards.

Frequency of current repair campaigns shall be established by decision of the commission for engineering certification, but not less frequently than once every 3 years.

№

The list of works

2.1.

Power points, input equipment and lead-in distributors, floor distribution boards

2.1.1

Equipment cleaning

2.1.2

Elimination of defects (replacement of insulators, automatic circuit breakers, fuses, contact points, etc.)   

2.1.3

Replacement of mortality parts (fluorescent and incandescent lamps for local lighting, etc.) 

2.1.4

Tightening of contacts

2.1.5

Oiling and adjustment of switching devices

2.1.6

Examination of metal-on-metal connection of metal elements subject to electrical grounding (neutral earthing)

2.1.7

Repair of locking devices

2.1.8

Restoration of damaged coating 

2.2

Distribution, group and lighting network

2.2.1

Restoration of damaged insulation

2.2.2

Replacement of defective wire sections

2.2.3

Wiring system reinforcement

2.2.4

 Repair of contact connections

2.2.5

Phase dispatching 

2.2.6

Repair of building-level lighting networks

2.3

Issue of technical requirements to the consumers (if necessary) to eliminate the detected violations with indication of the remedial period; control over malfunction repairs according to the prescribed improvement notices.

2.4

Assessment of the condition of power equipment and determination of the necessity of its major or medium repair

3.              MEDIUM (SCHEDULE PREVENTIVE) REPAIRis a set of works aimed at restoration of good condition and partial restoration of service life time of an item including replacement or renewal of its components of limited nomenclature and monitoring of the components’   technical condition.

Frequency of medium (schedule preventive) repair id establishedby decision of the commission for engineering certification, but not less frequently than once every 12 years.

№

The list of works

3.1

 Power points, input equipment and lead-in distributors, flood distribution boards

3.1.1

 Equipment cleaning

3.1.2

 Elimination of defects (replacement of insulators, automatic circuit breakers, packet-type switches, chopper switches, fuses, contact points, etc.)

3.1.3

 Repair of contact connections with their total disassembling

3.1.4

 Oiling and adjustment of switching devices

3.1.5

 Replacement, repair and verification of electric meters and current transformers at metering points for communal use

3.1.6

 Replacement of fire-resisting sealing, pipes, wells and shafts of trunk wiring system

3.1.7

 Repair of metal-on-metal connection of metal elements subject to electrical grounding (neutral earthing)

3.1.8

 Repair of equipment cabinets of the building0level power system

3.1.9

 Repair and replacement of locking devices

3.1.10

 Restoration of coating and labels of equipment cabinets

3.1.11

 Carrying out trials and measurements (load and resistance measurements, insulation resistance test, phase-neutral loop resistance measurement, grounding contour resistance measurement (if available)).

3.2.

 Distribution, group and lighting networks

3.2.1

Restoration of damaged insulation

3.2.2

Replacement and reinforcement of defective wire sections

3.2.3

Wire laying and reinforcement

3.2.4

 Repair and replacement of contact connections with their total disassembling

3.2.5

Phase dispatching

3.2.6

 Repair of building-level lighting network

3.2.7

 Repair and replacement of damaged lamps and circuit-breakers for communal use

3.2.8

 Assembling an electric power metering scheme for communal use

3.3.

Issue of technical requirements to the consumers (if necessary) to eliminate the detected violations with indication of the remedial period; control over malfunction repairs according to the prescribed improvement notices.

3.4.

Assessment of condition of power equipment and determination of the necessity of its major repair

In order to continue technical maintenance of the communal electric power networks the owners of the premises (apartments) shall have to conclude a cooperation and interrelation agreement based on the decision they made at the general owners meeting. For this purpose, they shall file an application to “Pavlodarenergosbyt” LLP along with the minutes of the general meeting of the owners of the premises (apartments) including the minutes on voting results if available.

In accordance with the current law of the Republic of Kazakhstan in the field of housing relations, the condominium facilities administration (hereinafter referred to as “Administration”) shall act as the representative of the owners of the premises (apartments) regarding common property of the condominium facilities. Therefore, it is the Administration’s duty, as per the will of the owners of apartments (the premises), to come to an understanding with “Pavlodarenergosbyt” LLP on conclusion of a cooperation and interrelation agreement. When the Administration is presented by any other form of incorporation rather than a cooperative, the scope of its work should be established in a condominium facility trust agreement concluded on the basis of the general meeting protocol resolutions, specifying which issues can be solely solved by such Administration, and which issues shall require finalization and approval at the general meeting of the owners. This includes also its powers to represent interests of the owners of the premises (apartments) in conclusion of contract and additional amendment agreements on their behalf.

Taking into consideration the requirements of the current law, the condominium facilities administration is obliged to draw up and submit to “Papvlodarenergosbyt” LLP the originals of the following documents in the prescribed form for conclusion of the above mentioned agreement: the minutes of the general meeting(s) of owners of the premises (apartments), together with meeting agenda issues and the decision in accordance with the attached specimens of the minutes, worksheets,  and summary data on the results of ballot voting; it shall also submit a copy of the minutes of the general meeting regarding election of the members of the Cooperative Management Board, or a copy of the  condominium facilities trust agreement, and a copy of ID card of the authorized person.    

The minutes shall comply with the requirements of Law of the Republic of Kazakhstan “On housing relations” dated 16.04.1997 (hereinafter referred to as “the Law”) including those set forth in Articles 42, 42-1 and 42-2 of the Law:

  •   the personsrequesting a meeting of owners of the premises (apartments) shall notify all owners of the premises (apartments) of the date, place and agenda of the forthcoming meeting not later than ten days  before the date (Clause 3 Article 42-1 of the Law);
  •   the meeting of owners of the premises (apartments) shall be considered duly constituted if not less than two-thirds of the total number of the owners of the premises (apartments) is present (Clause 5 Article 42-1 of the Law);
  •   the decision of the meeting is made by a majority of votes out of the total number of owners of the premises (apartments)  which took direct part in the meeting, or those who have voted using their electronic digital signature, except for the case stipulated in Clause 6-1 of the present Article (Clause 6 Article 42-1 of the Law);
  •   whenever less than one-fifth of the total votes of owners of the premises (apartments) of the condominium facility voted against a suggested decision in respect of any of issues stipulated in Sub-clauses 2), 6), 8) and 9) of the present Article, a decision is considered rejected and requires reconsideration at the general meeting. When a decision is reconsidered, it needs to be approved by at least two-thirds of the total number of owners of the premises (apartments) of the condominium facility to become valid (Clause 6-1 Article 42-1 of the Law);
  •   when there is no quorum, the meeting shall be held by means of a written inquiry, pursuant to Article 42-2 of the Law (Clause 7 Article 42-1 of the Law);
  •   the following data shall be included in the minutes of the meeting of owners of the premises (apartments) (Clause 8 Article 42-1 of the Law):
    • the condominium facility location;
    • date and time of the meeting;
    • the total number of owners of the premises (apartments);
    • the number of  owners of the premises (apartments) being present at the meeting;
    • the names of Chairman and Secretary of the meeting;
    • meeting agenda;
    • individuals who took the foor at the meeting;   
    • the form and the results of voting;
    • the decision made at the meeting.

The minutes shall be signed by Chairman and Secretary of the meeting. A worksheet recording the participating owners of the premises (apartments) shall be attached to the minutes, specifying their surnames, first names and patronymic (of available), the numbers of the premises (apartments) whose owners were present at the meeting with indication of their full surnames, first names and patronymic. The decision made shall be obligatory for all the owners of the premises (apartments) and be considered the document used for dispute resolution and settlement of other issues in courts and other governmental institutions, being the declaration of will of owners of the premises (apartments) and the basis for calculation of material assistance in the field of housing (Clause 9 Article 42-1 of the Law).

  Carrying out a written inquiry (Article 42-2 of the Law):

  •   a written inquiry is organized if there is no possibility to secure a quorum at the genera, meeting of owners of the premises (apartments) (Clause 1 Article 42-2 of the Law);
  •   every owner of the premises (apartment) has one vote during a written inquiry. If the owner of the premises (apartment) has several premises (apartments), that owner shall have the relevant number of votes (Clause 2 Article 42-2 of the Law);
  •   the responsible individuals shall be designated among the owners of the premises (apartments) for organization of a written inquiry (Clause 3 Article 42-2 of the Law);
  •   every voting paper shall contain the ordinal number, issues subject to discussion, the address, surname, first name and patronymic (if available)of an owner of the premises (apartment), the place for signature, and the signature of the executive of condominium facilities administration (Clause 4 Article 42-2 of the Law);
  •   every owner of the premises (apartment) shall receive such voting paper with issues subject to a written inquiry (Clause 5 Article 42-2 of the Law);
  •   a written inquiry shall be considered accomplished if not less than two-thirds of the total number of owners of the premises (apartments) took part in voting (Clause 6 Article 42-2 of the Law);
  •   the voting results shall be reviewed at the meeting of owners of the premises (apartments). The decision is deemed to be made if it has more than a half of the votes of owners of the premises (apartments) (Clause 7 Article 42-2 of the Law);
  •   the summary data of voting papers shall be included in the minutes on the results of a written inquiry. The summary and voting papers constitute a normative annex to the minutes and its integral part and shall be kept together (Clause 8 Article 42-2 of the Law);
  •   the decision made by means of a written inquiry shall be obligatory for all the owners of the premises (apartments) (Clause 9 Article 42-2 of the Law).

The specimens necessary for contractual arrangements with “Pavlodarenergosbyt” LLP are the following: 

  •   The minutes of the general meeting of owners of the premises (apartments) with a worksheet, if a quorum is present (download);
  •   The minutes of the general meeting of owners of the premises (apartments) with a worksheet, when there is no quorum (download);
  •   The minutes of the meeting of owners of the premises (apartments) on the results of a written inquiry, together with a worksheet and voting papers (download).